Privacy policy
Recruitment
This Policy sets out what personal data we collect, for what purposes and your rights in this respect.
What does this Privacy Notice cover?
This Privacy Notice provides information about personal data which are processed by SBRS GmbH (SBRS) or or companies within the Shell group of companies in relation to individuals who apply to work for, or who attend a recruitment event or undertake an assessment with SBRS. This includes prospective employees, interns and contractors.
This Privacy Notice explains what personal data we process about you, why we are processing your personal data and for which purposes, how long we hold your personal data for, how to access and update your personal data, as well as the options you have regarding your personal data and where to go for further information.
For individuals who are successful in their application for employment, internship or engagement as a contractor, the Privacy Notice “Current or former SBRS Employees, Contractors and Dependents” at https://www.sbrs.com/en/privacy-policy-current-or-former-sbrs-employees-contractors-or-dependents/ will apply.
Cookies that are used when you visit our website are explained in our Cookie Policy at https://www.sbrs.com/en/privacy-policy-cookie-policy/
As well as this Privacy Notice, bespoke privacy notices and supplementary privacy statements may contain further information about how Shell is processing your personal data. In those instances, such privacy notices will be communicated to you separately. These privacy notices may vary among the countries in which we operate to reflect local practices and applicable law requirements.
If personal data of children is gathered this requires consent of the parent or guardian.
Special Policy – if you are under 16 years old and wish to apply for an SBRS sponsored education or innovation event
Except in those cases where SBRS organizes educational events specifically designed for children; we do not intentionally collect personal data of individuals under 18 years old. If you are under 16 years old please do not send us your personal data for example, your name, address and email address. If you wish to contact SBRS in a way which requires you to submit your personal data (such as for education or innovation events) please get your parent or guardian to do so on your behalf.
Data Controller
Who is responsible for any personal data collected?
SBRS GmbH (Head Office: Hünxer Strasse 149 / 46537 Dinslaken / Deutschland, Telephone: +49 2064 602 – 100, Telefax: +49 2064 602 – 484, E-Mail: info@sbrs.com, Internet: www.sbrs.com), registered with the District Court of Duisburg under No. HRB 19295, will be responsible for processing your personal data, either solely or jointly with its affiliates within the Shell group of companies.
The categories of personal data we collect about you.
What personal data do we process about you? Collection of information
We process personal information relating to individuals who apply to work for, or who attend a recruitment event and/or undertake an assessment (‘Applicants’ or “Job Applicants”).
This may include personal contact information, date of birth, gender, whether you have the legal right to work in the country in which you have applied, your application for employment, your qualifications and experience, results of interviews and assessments.
Sensitive personal data
For the purposes of recruitment, special categories of data (‘sensitive personal data’) including personal data regarding health data may be processed only as strictly required and as permitted or required by local law for the purposes of making adjustments to the recruitment process, for assessing eligibility for positions and fitness to work and provision of facilities in the workplace to accommodate health problems or for the establishment, exercise or defense of claims.
In addition, in order to ensure equal employment opportunities as permitted or required by local law, we may also gather additional sensitive personal data regarding Applicants, including their nationality, racial and/or ethnic origin.
The purposes for which we process your personal data.
For what purposes do we process your personal data? How will we use your personal data?
We process your personal data for the following purposes:
- Human Resources, personnel management, business process execution and internal management – including resource planning, and recruitment;
- Health, safety and security – including protection of an individual’s life or health, occupational health and safety, protection of SBRS´ assets and staff, authentication of individual status and access rights;
- Legal and/or regulatory compliance – including compliance with legal or regulatory requirements; or
- Management reporting and analysis – including statistical analysis and surveys regarding the quality of the recruitment process.
We may also process your personal data for a secondary purpose where it is closely related, such as:
- storing, deleting or anonymising your personal data;
- fraud prevention, audits, investigations, dispute resolution or insurance purposes, litigation and defence of claims; or
- statistical, historical or scientific research.
Screening
Pre-screening of applicants
We carry out screening of all Applicants who we intend to make an offer of employment, engagement or internship (as the case may be) and prior to any offer being confirmed for the purposes of:
- verifying the information that an Applicant provides during the screening/interview process. This will include verifying information with current/previous employers and educational institutions. No steps will be taken in this respect until the Applicant confirms the verification can take place;
- screening Applicants against publicly available or government issued sanctions lists and media sources. This is to comply with legal and regulatory obligations, to protect SBRS’ assets and employees/contractors and specifically to ensure that SBRS can comply with trade control, anti-money laundering and/or bribery and corruption laws and other regulatory requirements.
- In addition, successful applicants may need to undergo a criminal records/policy check where deemed relevant to the role being applied for e.g role in finance.
All applicants must answer questions and produce evidence which are necessary to ensure that individuals can lawfully enter into a contract with SBRS if they are successful in their application.
We only process your personal data on a legal basis.
Why do we process your personal data?
We only process personal data of Applicants:
- in order to take steps at the request of the Applicant prior to entering into a contract;
- where it is necessary to comply with a legal obligation to which SBRS is subject to ensure compliance with applicable employment, social security laws and other regulations;
- where it is necessary for the legitimate business interests of SBRS (such as ensuring compliance with legal obligations other than those related to employment or social security, the protection of SBRS assets, reputation and SBRS employees and contractors) except where such interests are overridden by the interests or fundamental rights and freedoms of the Applicant; or
- if legally required, with the explicit consent of the Applicant.
Who do we share your personal data with?
Who will we share the personal data with?
Your personal data are exclusively processed for the purposes referred to above and will only be shared on a strict need to know basis with:
- Other companies within the Shell group of companies, including to those which may be located outside of your location and/or the Economic European Area (‘EEA’);
- Authorized third party agents, service providers, external auditors and/or subcontractors of SBRS in particular authorised third parties who carry out reference and background checks on behalf of SBRS;
- A competent public authority, government, regulatory or fiscal agency where it is necessary to comply with a legal or regulatory obligation to which SBRS is subject to or as permitted by applicable law; or
- Any person to whom SBRS proposes to transfer any of its rights and/or duties.
Interacting with SBRS through social media
If you choose to interact with SBRS through social media on a SBRS administered social media page (‘SBRS Social Media Page’) – such as Xing or LinkedIn – your personal data (such as your name, your profile picture and the fact that you are interested in SBRS) will be visible to all visitors of your personal webpage depending on your privacy settings on the relevant social media platform, and will also be visible to SBRS.
You can delete any information that you share on these sites at any time through your relevant social media platform’s account. SBRS does not track your activity across the different social media sites that you use. Please contact SBRS if you wish to make a request that you are unable to action yourself and which relates to a SBRS Social Media Page – please see the section ‘Your rights in relation to your personal data’.
Additionally and to the extent SBRS is jointly responsible with a social media platform of a SBRS Social Media Page, SBRS will have access through the social media platform to aggregated data providing statistics and insights that help to understand the types of actions you take on SBRS Social Media Pages. For more information on how your personal data are processed on those social media platforms, including any targeted advertising that you may receive, please refer to your privacy settings accessible through your relevant social media platform’s account.
Your personal data may be transferred outside of your country, subject to appropriate safeguards.
Transfers of your personal data to other countries
Where your personal data have been transferred to companies within the Shell group and/or to authorized third parties located outside of your country (including outside of the European Economic Area) we take organizational, contractual and legal measures to ensure that your personal data are exclusively processed for the purposes mentioned above and that adequate levels of protection have been implemented in order to safeguard your personal data.
SBRS is committed to the security of your data.
Security of your personal data
SBRS only holds your personal data for a defined period of time.
How long do we hold your personal data for?
We hold personal data of unsuccessful Applicants for at least six (6) months but no longer than two (2) years after the recruitment process or assessment has been completed unless there is a lawful reason to retain it for longer, in which cases it will be deleted once no longer needed for that purpose (for example to defend any claims).
What are the consequences of not providing your data?
Personal data requested and provided by Applicants are required in order to fulfil legal requirements and/or which is required for entering into a contract with you (or in the case of a contractor your employer/service provider). Failure to provide us with the information requested which is limited to that required for these purposes will negatively affect your chances of being selected for any potential employment, engagement or internship.
Your rights
and how you exercise them.
Your rights in relation to your personal data
We aim to keep our information as accurate as possible. You can request:
- access to your personal data;
- correction or deletion of the personal data (but only where they are no longer required for a legitimate business purpose);
- that you no longer receive marketing communications on behalf of the relevant Business Customer, Supplier or Business Partner;
- that the processing of your personal data is restricted; and/or
- that you receive personal data that you have provided to SBRS, in a structured, digital form to be transmitted to another party, if this is technically feasible.
To make any of these requests, please contact either info@sbrs.com or Datenschutz@shell.com.
Who can you contact if you have a query, concern or complaint about your personal data?
If you have any issues, queries or complaints regarding the processing of your personal data please contact us at any time at info@sbrs.com or Datenschutz@shell.com. Furthermore, you can choose to contact us using our postal address. The postal address is: SBRS GmbH, Hünxer Strasse 149, 46537 Dinslaken, Deutschland).
You may also contact the Shell Group Chief Privacy Officer at Privacy-Office-SI@shell.com or Shell International B.V. The Hague, The Netherlands, Trade Register No. 27155369, Correspondence: PO Box 162, 2501 AN, The Hague, The Netherlands.
If you are not satisfied or do not agree with the processing of your personal data by SBRS, you have the right to lodge a complaint with the Federal German Data Protection Commissioner or with the State Data Protection Commissioner responsible for you (Federal Estate in which you have your residence) or also with the Dutch Data Protection Authority with the address PO Box 93374, 2509 AJ The Hague, The Netherlands or alternatively Prins Clauslaan 60, 2595 AJ The Hague, The Netherlands.
Visit the following websites for more information:
https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html
or
https://autoriteitpersoonsgegevens.nl/en
.
Cookies and similar technologies
SBRS may use cookies and similar technologies that aim to collect and store information when you visit a SBRS website. This is to enable SBRS to identify your internet browser and collect data on your use of our website, which pages you visit, the duration of your visits and identify these when you return so that we improve your experience when visiting our website(s).
We also use cookies to personalize and enhance your experience on our site and improve the delivery of ads to you. You can control and manage your cookies preferences by adjusting your browser settings or using the cookies preference tool on SBRS websites – for more information, please refer to the SBRS Cookie Policy at https://www.sbrs.com/en/privacy-policy-cookie-policy/
